Autopilot for cold email: when to approve each one, and when to let them send
Approve every cold email yourself while you are learning what the AI writes and while your mailbox warms up. Switch on Autopilot once the emails read the way you would write them. Here is what Autopilot does, what it never does, and the limits that still apply.
Approve each cold email yourself for the first week or two. You are learning what the AI writes for your trade, and your mailbox is warming up, so reading every email costs little and teaches you a lot. Once the emails read the way you would have written them, switch on Autopilot and let them go without you.
In Leadistry, Autopilot is one switch on the Feed. Off, which is the default, nothing sends until you approve it. On, every email your agents bring goes out on its own in your sending hours, whether or not you log in, and you can switch it off again in one click.
The two ways to run your Feed
Your agents look all day, and each morning there are new companies waiting on the Feed. Each card is the email itself, written to that company from its dated reason. What happens next depends on one choice.
You approve each one. You read the card and press approve or skip (the keys A and S), with five seconds to undo. You can change any line by clicking it, or ask the assistant to make it shorter or plainer, for this email or every email. Approved emails go from your own mailbox inside your sending hours.
Autopilot. The same emails go without you. They still go from your own mailbox, inside the same warm-up allowance, days and hours. The only difference is that nobody reads them first.
Every morning new companies arrive with the email written. Approve them one by one, or let Autopilot send them inside your warm-up, days and hours. 100 free leads, no card.
When to approve each one
Approving by hand is the right choice when:
- You are in your first week or two. Reading twenty emails teaches you what the AI does with your brief, and you will want to change something.
- You have just changed what you sell or who you sell to. New words deserve a read before they go to strangers.
- Your trade is sensitive to tone. If one wrong sentence could cost you a client, read them.
- You ran a search yourself. Emails from a search you ran by hand always wait for you, even with Autopilot on.
When Autopilot makes sense
Switch it on when:
- You have approved a good run without changing anything. If you are pressing approve without edits, the reading has stopped adding anything.
- You cannot look every morning. On site, on holiday or simply busy, the emails still go at a steady pace instead of piling up.
- Your mailbox is warm and your domain is set up. Email from a mailbox with a steady history is more likely to be delivered, and the Mailbox page shows your warm-up day and your domain check.
What you are handing over
Autopilot hands over the sending, not the judgement. It sends the emails your agents write, from your own mailbox, inside the same warm-up, days and hours, and it sends the follow-ups unless you ask to see each one first. It does not answer replies, change who your agents look for, or send an email that still has gaps in it. A reply, a bounce or an unsubscribe stops everything to that company, and you can switch it off at any time: what it had taken but not sent comes back to you on the Feed.
The settings, and the Live or Paused switch that stops everything, are in Help. The rest of this page is about when to use them.
An example: letting go over three weeks
A cleaning firm approves every email in its first week and notes what it changes. Six of twenty are edited, five for the same reason: the opening is longer than the owner would write. The owner adds that to the brief on the Template.
In the second week two emails need a change. In the third week none do, so the owner switches Autopilot on. The rule that follows is the part people skip: Autopilot changes when you read the emails, not whether you do. Every Friday the owner opens the sent folder and reads ten of the week's emails at random. If one is wrong, the fix goes into the brief, and the next batch is better.
A sensible way to start
- Connect your mailbox on day one, so the warm-up starts while you set up everything else.
- Set up your email on the Template and send yourself a test.
- Approve by hand for the first week or two, changing lines as you go.
- When a morning's emails need no changes, switch on Autopilot.
- Look at the Desk once a week: replies, wins and what is working.
Doing this in Leadistry? See how to approve each email or switch on autopilot.
Start free with 100 leads and no card. Emails, phone numbers and social pages show once you buy.
Common questions
Is it safe to send cold emails automatically?
It is safe once you trust what is being sent and your mailbox is warmed up. Approve by hand first, then automate. In Leadistry, Autopilot still follows the warm-up, your sending days and hours, and every stop rule: a reply, a bounce or an unsubscribe ends everything to that company.
Does Autopilot answer replies?
No. Replies land in your own inbox and on the Desk, where opening one drafts an answer. It only goes when you press send.
Does Autopilot skip the mailbox warm-up?
No. A new mailbox sends 5 emails a day, then 10, 15, 20, 25 and 30, whether you approve by hand or use Autopilot. The ramp cannot be switched off.
How do I stop Autopilot?
Switch it off on the Feed. It takes one click, and anything it had taken that has not gone yet comes back to you to approve or skip. To stop everything, including finding new companies, set the account to Paused on the Desk.
Will Autopilot send emails from a search I ran myself?
No. Autopilot sends the emails your agents bring. Emails from a search you ran by hand wait on the Feed for you.