Video in a cold email: how to add one when mail apps will not play it

You cannot rely on a video playing inside an email. Gmail and Outlook will not play one. The way to send a video in a cold email is a still picture from the video with a play button drawn on it, linked to the video itself. The reader sees what looks like a player, clicks, and the video opens in their browser.

That is the usual way to send a video by email, and it is how the Leadistry Template does it. The rest of this page covers the two ways to set it up, what is worth filming, and the one line in your email that decides whether anyone presses play.

Why you should not attach the file

Attaching a video to a cold email is the worst of the options. Video files are large, many business mail systems cap attachment sizes, and an unexpected attachment from a stranger is exactly what spam filters and careful readers distrust. Even when it arrives, the reader has to download it before they see a second of it.

Embedding the video in the email itself fails differently. Some mail apps can play it, most cannot, and there is no way to know in advance which one your reader uses. The picture with a play button works in all of them, because it is only a picture and a link.

Two ways to add a video on the Template

The Template takes your video either way:

1. Paste a link. A link from YouTube, Vimeo, Loom, Google Drive or Dropbox works, or any link that starts with https://. The email shows a picture from the video with a play button, and a click opens the video where it lives. With YouTube, its own picture is used and never changed. For other links you can upload a picture of your own, and the Template can draw the play button on it for you.
2. Upload the file. Any video file up to 100 MB. We make it play on every device, and it goes on a page of its own that your email links to. That page carries your name and your business, not ours.

Either way, the email itself stays light: one picture and one link, not a heavy file.

What to film

A cold email video is not a showreel. The reader has never heard of you, so the video has one job, which is to make you a real person who does good work. Some ideas that suit small firms:

• Thirty seconds on a finished job like the one you would do for them, filmed on a phone.
• You, talking to camera, saying what you do and who for, in the words you would use on the phone.
• A short walk round your workshop, yard or office, so the reader can see you exist.
• A screen recording, if what you sell is software or a service best shown on a screen.

Keep it short. Under a minute is a sensible aim for someone who did not ask to hear from you. Put the most useful thing in the first few seconds, because that is often all that gets watched.

Mention it in the words

A picture with a play button at the bottom of an email is easy to scroll past. The line that makes people press play is in the words, near the top, and it says what the video is and how long it takes to watch. For example:

I recorded 40 seconds on how we fitted a kitchen for a builder like you last month. The video is below.

That line is part of your email on the Template, either written by the AI from your brief or in your exact words. The first line of every email is still written for that company from its own dated reason, so the video supports the email rather than replacing it.

A video is still a picture

To a mail app, the still with its play button is a picture like any other, so the usual caution applies. A first email with a video picture and two more photos looks like a newsletter, and newsletters get filed under Promotions. Pair a video with the plain Letter look and no other pictures.

Your logo, pictures and a banner in a cold email explains the Letter and Designed looks, and why one picture is the most a first email should carry.

One video for everyone, or one for each audience

Your video goes on every email that uses your template. If you sell to two kinds of customer, say builders and letting agents, give each agent its own version of the email. A version can have its own look and its own video, so builders see the kitchen job and letting agents see the rental refit, while the sign-off and the footer stay the same on every version.

Check it before it goes

Press "Send me a test" on the Template. The test comes to you, from your own mailbox when one is connected. Open it on your phone and on a computer, click the play button on both, and check the video starts quickly and the picture is not blurred or cropped.

If you uploaded the file, open its page as well. It should show your name, your business and the video, and nothing else.

When a video is worth it

A video earns its place when the reader has to trust your hands, your face or your product before they will reply: trades, design, anything visual, anything where the first question is "are they any good". It adds little to an email about a filing deadline, where one clear sentence does the work.

Start free with 25 leads and no card, add your video on the Template, and send yourself a test first.